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Building Facilities and Policy

General Requests:
A web-based system is under construction. For now, please e-mail all requests to qb3stanley@berkeley.edu. Or, for non-emergency requests, you may call 666-2666. If no one is available, leave a message with the location, issue, requestor name, and phone number. During non-working hours, call the 24/7 Stanley cell phone: 510-326-0496.

View outstanding and recently completed Stanley Hall work orders here.

SAFETY AND ACCESS

Emergency Requests:

If there is a life-threatening emergency, dial 911 from a building phone, or 510-642-3333 from a cell phone.

For Facilities emergency issues (such as burst pipes or a condition where significant damage to the facility or personal injury may result) call 666-2666 or 326-0496. Please make sure to reach someone. If you cannot get a response from either of these numbers, please call the Physical Plant at 642-1032.

Environment, Health & Safety:
The Stanley Hall Safety Committee meets quarterly, on the 2nd Wednesday of the months of March, June, September, and December, from 11:00 a.m. to noon, in room 177 Stanley Hall. Safety representatives from each workgroup (laboratory, core facility, administrative unit, etc.) are required to attend each meeting, or send another member of the group in their absence.

The Stanley Hall Safety Committee serves as both Stanley Hall’s building safety committee and QB3’s department safety committee. This Committee serves as a forum for all safety-related issues. Topics will include reviews of incidents and related lessons-learned, announcements of training opportunities and inspection programs, and discussions regarding inspection findings. Minutes from each meeting will be posted in the resources section below, as well as in Stanley Hall room 174E .

Stanley Hall Building Emergency Plan (BEP)
is the building safety document that outlines emergency procedures, contact information, maps of evacuation routes and the Emergency Assembly Area, and other related building and campus emergency information. Cal/OSHA requires all occupants of Stanley Hall to have documented training on this BEP.

QB3 & RES Injury and Illness Prevention Program (IIPP)
is the department safety document that outlines safety procedures, contact information, employee responsibilities and related administrative information. Cal/OSHA requires all employees of QB3 to have documented training on this IIPP.

Chemical Spills
Spill response carts are available on the north side of each floor (except B3), in the Emergency Response room. Lab employees’ common room keys will allow access to these supplies. Refer to Stanley Hall Chemical Spill Procedures for more detailed instructions.

Environment, Health and Safety Resources

  • QB3 Department Safety Coordinator and Stanley Hall Building Coordinator: Thom Opal, 174E Stanley Hall, 666-3307 (office); 207-4770 (cell); 326-0496 (off-hours); opal@berkeley.edu

Computer Workstation Ergonomics
Employees who use their computers for four hours or more per day are encouraged to request an ergonomic evaluation of their computer workstation. University Health Services sponsors an Ergonomics@Work Program that offers an interactive on-line workshop, Computer Health Matters, with which employees may evaluate their workstations from their own computers. Contact the QB3 Safety Coordinator, Thom Opal (666-3307; opal@berkeley.edu) for an in-person computer workstation evaluation, or for any other ergonomic or repetitive-motion concerns (such as laboratory pipetting).

Room Reservation System:
QB3 has an online room reservation system that allows you to view all conference rooms, the Atrium, the three General Assignment Classrooms (105, 106 and 179) and the Multimedia Room, 179 (you can also view scheduled utility shutdowns that might impact your research). With a login username and password, you can reserve any of the conference rooms, except 808. Requests for the General Assignment Classrooms, Conference Room 808, or other specialty areas should be emailed to qb3stanley@berkeley.edu with date and time, event, and contact information. Please contact Patrick Inacio to obtain a login username and password.

Conditional Occupancy:
Stanley Hall is under conditional occupancy at this time due to some lingering issues. Please make all staff members are aware of the following items and adhere to them:

  • The 8th floor is closed at this time. Please do not enter that floor until work is completed.
  • The 4th and 7th floor terraces are off limits until work on them is completed.
  • Any work requiring the disabling of smoke detectors must be requested through the building manager.
  • Tenant improvement projects must not involve storing materials or equipment in the corridors or stairwells.
  • Fire doors must not be propped open unless designed to be held open by the magnetic hold open devices.  
  • Special events or operations are required to be approved by the Campus Fire Marshal (Send requests to patricki@berkeley.edu).
  • No combustibles or furniture are allowed inside the Atrium at Levels B1, 1, 2, and 3.

Building Access:
Stanley Hall is mainly a research facility. We do have three general assignment classrooms for use by the Registrar’s Office during the school year. The main entry door is open Monday through Friday 7 AM to 6 PM. Other entry doors will be accessible by card key only. All building occupants must have either a CalID or another UCPD issued card key (for non-UC employees) to be able to gain access to the building during off-business hours. Some rooms are also on card key access. UCPD does not allow metal key overrides to be issued for doors on the card key system; so for those areas, card keys are required.

These are the rooms/areas with card key access:

  • Exterior Doors
  • Bike Storage Room – Rm 159
  • Rad Waste Room – Rm 161
  • Medical Waster Room – Rm 163
  • NMR Suite – B304
  • Crystallography Suite – Rm 331
  • Server Room – 260M
  • Server Room – 324N
  • BNC Area – Level 1 (east side)
  • Stockroom – Rm 156

Metal keys will be issued for all other areas. Stanley Hall is the first building on campus to be on the InstaKey System. Most staff will receive two keys:

  • Lab or Office Key
  • Common Area Key (which opens)
    • Liquid Nitrogen Area – Rm 170 (at loading dock)
    • Conference Rooms
    • Workrooms on your floor
    • Equipment Rooms on your floor
    • Instrument Rooms
    • Mailroom – Rm 176
    • Showers on Level B1
    • Autoclave and Glasswash rooms on levels B2, 2, 3, 4, and 6
    • Emergency Response Room
    • Copiers in Rooms 334 and 434

Doors with closers should not be propped open unless they have been equipped with magnetic door devices to keep them open. These doors are fire rated and must remain in the closed position in case of an emergency per the fire code. Also, lab fume hoods rely on certain air pressures to work properly. Propping doors open will change the air pressure balance of the rooms making the hoods less effective, or ineffective.

Protection of equipment and personal valuables:
Many people both on and off campus have an interest in walking through Stanley Hall at this time. UCPD reports that most crimes on campus happen between 1 PM and 5 PM, Monday through Friday because the criminals can more easily blend in with the crowds of people or “hide in plain sight.” Securing all your valuables and not leaving areas unsecured will help prevent theft. Please make sure that doors close securely behind you; and do not prop doors open, especially in unoccupied areas. Do not invite criminals in!

Other ways to prevent theft:

  • Do not open doors for people you do not know. Ask which lab or office they belong to. Or inform them you will let the Facilities Office (Room 174) know that they need access.
  • Do not label keys with the area or room numbers they operate.
  • Report any lost keys or card keys immediately. Card keys can be turned off in minutes, preventing their use.
  • Do not leave keys or card keys lying around, especially in public areas.
  • Turn in any keys found to the Facilities Office.
  • Do not loan keys to anyone.
  • Make sure to collect keys from all departing students or employees. All keys must be returned to the Facilities Office immediately upon departure. Do not keep these keys as spares.

Lighting Control System: All building lights are on either a movement sensor or an automatic timer.

  • The movement sensor will shut off lights in most offices when it does not sense movement. Sometimes working at a desk is not enough movement and the system will shut off, but will come back the next time it senses movement. These lights can be manually turned off as well.
  • The automatic timer will shut off lights as scheduled. It is set up with a warning that will blink once then shut off five minutes later. If you need the lights to stay on longer, wait until the warning light blinks, then dial 2-3040 or 6-2773 on your phone, wait for the tone, then enter the room number in the area where you wish to keep the lights on followed by a 1 then a # symbol. Do not use the suffix when entering room numbers – i.e., if the room is 101G, do not include a number for the G, just enter 1011#. For rooms on level B1, B2 or B3, use a 2 to signify the B, followed by the 3-digit room number, then the 1 and the #. For example, for Room B207, type in 22071#. This will override the system for two hours. You can do this as many times as you need, but note that the two hours starts from when the first call is made. Calling back immediately a second time will not add four hours.

Safety is everyone’s business. For assistance or questions, please contact Thom Opal (666-3307 or opal@berkeley.edu).

CUSTODIAL SERVICES

PPCS Custodial Services is providing general building services at this time. Here are suggestions for maintaining your regular service:

  • Do not leave trash or containers in the hallway. The hallways should be clear at all times in case of an emergency. This includes all stairwells or any exit area.
  • Do not use non-PPCS garbage bags. PPCS requires the use of black, beige, brown, or gray garbage bags. PPCS will not remove trash in clear, red, or orange bags.
  • Do not put needles in trash or leave them on floor. Needles must be put into a “sharps container.” If custodial workers see a needle on the ground or in the garbage, they will not service the area.
  • In the labs, custodial workers will not service unknown items spilled on the floor. For their safety, if they see a powder, paste, or liquid on the floor of a wet lab, the workers will not service the area unless they know the material is non-hazardous.
  • For general guidance on the disposal of hazardous material, consult the EH&S Hazardous Waste Management website.
  • Chemical containers are only to be placed in trash if:
    • The container is triple rinsed.
    • The container is defaced, either by the label being torn off or by having a large black “X” marked on it.
    • They are dry.
  • Follow these guidelines for disposal of uncontaminated, broken glass by custodial staff:
    • Glass cannot be placed in regular trash cans.
    • Box must be totally closed and sealed with tape.
    • Box cannot have any crack opening or holes.
    • Box cannot have any wet spots.
    • Box cannot have any objects sticking out.
    • Box should be in a manageable condition (not heavy, should be sturdy).
    • Box must be labeled “Broken Glass.”
    • Please also mark the box “Trash, Please Remove.” The Custodial staff will then pick it up and properly dispose of it.
  • Send special clean-up requests to qb3stanley@berkeley.edu.

OTHER BUILDING FEATURES AND INFORMATION

Liquid Nitrogen Filling Stations: Stanley Hall is equipped with three Liquid Nitrogen Filling Stations. The two located in the NMR rooms are specific to those labs. The main filling station is located in Room 170 at the loading dock on the first floor at the northwest corner of the building. The common area key signed out to each occupant will provide access to this area. There is an automatic filling station for use with pressurized vessels, and manual fill station for non-pressurized vessels. There is an incline going down into the room so caution should be taken when entering and exiting. Please see contact the Facilities Office for guidance on safe use of these fill stations.

Dry Ice (sign-out required) is available in the Stockroom, Room 156. Please contact Jono Caniezo (jcaniezo@berkeley.edu) if you have any questions. If you plan to ship materials packed with dry ice, please contact Thom Opal or campus EH&S.

Vending Machines are located in Room B135. This room is on the north side of the building by Stairwell 1.

Bicycles should not be kept in labs or offices. Stanley Hall is equipped with a bicycle storage room for day use by occupants. It is on card key entry, and access must be requested through Building Facilities (qb3stanley@berkeley.edu) There are also bicycle racks on the west side of the building for locking up bikes outside.

Additional bicycle parking exists on the southeast corner of Heart Memorial Mining Building, the north side of Latimer Hall, and the south, west, and east sides of Evans Hall.

Postings may not be taped to walls. Stanley Hall has white boards or chalk boards with cork boards, in all the elevator lobbies. The following are rules for postings in general areas at Stanley Hall:

  • All postings must be dated with the date initially hung. Any posting without a date will be removed.
  • Regular postings have a shelf life of two weeks.
  • Event announcement postings expire the day after the event.
  • No solicitation postings.
  • Postings should have something to do with the building’s science or occupant events.

Alcohol Use:
University policy requires that for any event being held on campus where alcohol will be served, whether for sale or not, a Permission to Serve Alcoholic Beverages form must be filled out and submitted to the UC Police Department (UCPD) for approval. Groups wishing to serve alcohol should complete the following steps in this order: 1) complete the top section of the form in full, 2) submit the form to the sponsoring group for signature approval, 3) submit the form to the Stanley Hall Facilities staff for signature approval, and 4) send a copy to UCPD. A copy of the UCPD fully approved form should be on hand at every function. The form needs to be received by UCPD at least one week prior to event date. Events failing to complete or have the form on hand may be denied the serving of alcohol.